Roadrunner Accounts Roadrunner Accounts offers all the power and flexibility you would associate with a comprehensive accounting system. It is a tailor-made accounting solution for users of traffic management software and integrates seamlessly with Roadrunner Traffic, Warehouse and Garage systems.

Roadrunner Accounts

Key Product Features: Annual Profit & Loss Summary On-Line Banking Link Multiple Account Facility Unique Register Numbering Audit Trailing On-Line Manual

Roadrunner Accounts offers all the power and flexibility you would associate with a comprehensive accounting system. It is a tailor-made accounting solution for users of traffic management software and integrates seamlessly with Roadrunner Traffic, Warehouse and Garage systems. It allows up to 3 sales, 3 purchase and 5 nominal periods to be open concurrently. Postings to sales and nominal ledgers are automated. It has also been linked with all of the major accounting packages. The system is fully supported with both on screen help from your desktop, and on-line training manuals available to view and download from the Roadrunner web-site. Below we outline some of the main features of the Roadrunner Accounts system.

Sales Ledger

This is where you post and match cash and cheque payments, discounts and write-offs, prepare and print statements and daybooks. It includes powerful and valuable credit control procedures with drill-down to individual invoices or customers, with full commenting available on both invoices and customer records. You can print turnover reports showing goods value by period, allowing you to quickly assess valued customers. You can also produce period end reports and individual accounts in the ledger printed report.

Purchase Ledger

This is where you enter suppliers invoices and credit notes onto the system, then match your payments and discounts. You can list all bills due for payment, register your decisions and then print your cheque/remittances. A contra-payment warning system is in operation to ensure that you make the right payments. Purchase invoices can be posted directly to vehicle costings within Roadrunner Traffic. Default nominal codes can be set up for suppliers. You can print a turnover report showing goods value period by period and allowing you to assess your main suppliers and seasonal cash-flow. Also, as in sales ledger, you can produce period end reports and individual accounts. Payments can be produced in cash, cheques, standing orders, direct debits and BACS. The system can even be linked to on-line banking services.

Nominal Ledger

Transactions from sales and purchase are posted to nominal accounts, with automatic double-entry book keeping. The nominal ledger makes use of cost centres which specify the type of revenue/expense etc. There are many enquiries and reports which can tell you vital information on important areas of your business. Standard reports include trial balance, trading/profit and loss accounts and balance sheet.

Financial Reporting

When you are ready to close a period Roadrunner Accounts is equipped to produce all the necessary financial reports, including daybooks, trial balance and ledger printed reports. You can design your own trial balance reports, profit and loss reports, balance sheets and you can even produce profit reports for a full financial year. Using Relativity for Roadrunner software you can extract exactly the data you require and produce graphical reports in your preferred ODBC compliant package e.g. Microsoft Excel.

Special Invoicing

This is a separate section which covers any non-Traffic/Garage/Warehouse invoices and credit notes you may need to create, print and/or duplicate. You can design and store your own invoice templates for regularly used invoices/credit notes. Special invoices run a unique sequence of numbers and may be viewed and printed directly from sales ledger screen enquiries.

Purchase Register

Purchase invoices can be entered into this purchase register, together with detail of VAT and nominal breakdown, and then passed to members of staff for authorisation. All invoices are fully traceable from the moment they enter the system with a unique register number. This means that Roadrunner Accounts can be fully compliant with any quality management system you may employ by providing complete audit trailing. Once passed for payment, the invoices can be posted directly from the register into the purchase ledger. On screen and printed reports are available by: register no., supplier, person holding invoices and nominal code. You can produce reports by nominal code breakdown facilitating ease of accruals.

Asset Register

Designed specifically for the haulage industry, the register will not only produce monthly depreciation calculations but also the pre-payment values of road fund licenses. The system caters for both straight-line and reducing balance depreciation, and you can even mix depreciation types. The system also handles residual values. Comprehensive reports include: register listing by vehicle, make/model, location, type of vehicle, monthly depreciation, pre-payment calculations and postings, additions and disposals, listings of register items reaching NBV of zero, licenses requiring renewal and depreciation forecasting. The system can also produce automatic updates of the Traffic vehicle and trailer costings systems.

Utilities

When setting up journals you can enter full opening balances and opening turnover balances on the sales ledger. Automatic journals can be created for spreading costs such as rent, and template journals can be set up to handle payroll, for example.

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